European-Taiwanese Association for Science and Technology e. V.

Start: 16:09 End: 17:11, on 05. June. 2025.

Location: Online Zoom-Meeting

Attendees: Kuan-Hsun Chen, Jian-Jia Chen, Chih-Jen Shih, Zhan-Hong Lin, Chia-Ju
(Joyce) Yu and Tsu-Wei Chen

Protocol recorder: Hsin-Fang Chang

Top 1: Opening of the meeting and establishment of the quorum

All attendees agreed to have a board meeting today.

Top 2: Setting of the agenda

All attendees unanimously approved the proposed agenda.

Top 3: Approval of the protocol of the last Executive Board Meeting

All attendee agreed.

Top 4: Report

➔ Chair and Vice Chair (Jian-Jia and Hsin-Fang)

1. European Taiwanese Conference for Science and Technology (ETCST) 2025 in Dresden

• Jian-Jia contacted Prof. Jerónimo Castrillón Mazo (TU Dresden, expert in AI) regarding logistics such as catering and room reservations.
• Jian-Jia and Kuan-Hsun discussed potential speaker candidates.
• Hsin-Fang inquired whether holding the event in Dresden is necessary, as TSMC’s presence there is not yet established. Jian-Jia responded that a TSMC representative is expected to attend, and despite current weak ties, holding the conference in Dresden could strengthen local connections.

2. TSMC Representation

• Chih-Jen mentioned Alex Gorge from TSMC as a potential invitee and may extend an invitation.

3. Program Structure

• Jian-Jia proposed including an Industry/Academia interview session in the meeting.
• For the academic side, Jian-Jia suggested inviting Gloria and Zhan-Hong as participants.

4. Scope of the Conference

• Hsin-Fang asked whether the conference should focus solely on computer science, AI, and semiconductors. Jian-Jia clarified that the conference will not be limited to specific topics; the content will depend on the invited speakers.

5. Agenda and Budget

• Jian-Jia will draft a preliminary agenda and send it to the local host partner.
• Jian-Jia mentioned that the cost of venue rental and catering in Dresden is still unclear. He will investigate further.

6. Taiwan Ministry of Education

• Jian-Jia announced that the Taiwan Ministry of Education will visit Europe for a talent recruitment program, including 12 universities, taking place on Saturday, July 19 at TU Dortmund. The main program runs July at 09:00–14:00.
• ETAST could organize a CV mentorship session from 15:00–18:00 on after the meeting.
• The official mentorship program will be held in November at ETH Zurich.

7. Mentor Program Preparation

• Zhan-Hong asked about preparation for the short mentor session and whether participants should bring their CVs.
• Jian-Jia inquired about the exact date of the November mentorship event at ETH. Chih-Jen and Zhan-Hong are currently unsure. Chih-Jen suggested that it could be held on the weekend of either November 8 or 15.

8. Website Update

• Jian-Jia noted that one advisory board member is currently missing from the ETCST website.
• Kuan-Hsun will address and correct the issue.

➔ Financial Report 2024 (Tsu-Wei)

N.A.

➔ Online mentoring program 2025 (Zhan-Hong)

Zhan-Hong will manage to make some connection with Tyra soon for this regard.

➔  Interview (Podcast) series

Junior Group and Podcast

• All attendees discussed activities for junior member engagement.
• Jian-Jia asked Zhan-Hong and Kuan-Hsun to collaborate with Tyra on junior group coordination.
• Jian-Jia also brought up the idea of launching a podcast and asked Zhan-Hong, Kuan-Hsun, and Hsin-Fang to brainstorm content and audience targeting.

Top 5: Misc.

• The next Executive Board meeting will be held on Thursday, July 3th at 16:00.
• Kuan-Hsun will write the next protocol.