The 6th Executive Board Meeting

Start: 16:30 End: 18:02, on 09. Aug. 2023

Location: Online Zoom-Meeting

Attendees: Tsu-Wei Chen, Kuan-Hsun Chen, Jian-Jia Chen, Chih-Jen Shih, Hsin-Fang Chang, Chia-Ju Yu (Joyce)

Top 1: Opening of the meeting and establishment of the quorum

Everyone agreed to have board meeting today.

Top 2: Setting of the agenda

All attendee agreed with the agenda. JJ added a topic about General Assembly (GA).

Top 3: Approval of the protocol of the last Executive Board Meeting

6 agree.

Top 4: Report

The second GA will be held on 9/24, 15:30 will be at ETH Zürich. The GA will be in a hybrid format. Agenda will be discussed between JJC and TWC and send to the Executive Board for approval.

Chair and Vice Chair (Jian-Jia and Chih-Jen)

Officially, our association’s founding was approved on 12.28.2022. The two-year term of service for the current members of the Executive Board (EB) should extend until 12.28.2024. Since we follow a calendar year (e.g., for membership), and the EB only began operations after January 2023, we propose to officially appoint the current EB starting from January 1, 2023, to December 31, 2024. This also applies to the Advisory Board. JJ suggested that we make this decision at the next General Assembly. There was unanimous agreement among the six participants.

Technical Forum (Joyce)

The topic of Technical Forum is “Digital Transformation Between Europe and Taiwan.” It will be held in Berlin ESMT, Auditorium 4, on 2nd Sep. from 1:30 pm to 5 pm. Online participation is possible.

European Taiwanese Conference for Science and Technology 2023 in Zurich (Jian-Jia and Chih-Jen)

The program of NSTC on Friday is decoupled with our conference and there is no official program with NSTC on Friday. But we could have unofficial meeting discussing about the future events. Friday night will be a preconference dinner on participants own’s costs.

Finance (Joyce)

JJ and Joyce will make an appointment to finalize the finance 2022.

General officer (Tsu-Wei)

Web master (Kuan-Hsun)

Showing the list of current members. Sending invoice automatically will be programmed. Payment by bank transfer is working. JJ will check how PayPal would work.

Membership status (Hsin-Fang/Kuan-Hsun)

Top 5: Further Planned Activities 2023

➔ Next GA will be on Sep. 24th 2023. 3:30 pm – 4:30 pm (Time Zone: CEST, i.e., Zürich Time). Place: ETH Zürich (HG Building of ETH Zurich, Rämistrasse 101, 8006 Zürich)

➔ Mentoring Program (Nov. 4th and 5th 2023) will be in TU Dortmund. The participants will be activity recruited during the 2nd conference.

Top 6: Misc.

Next Executive Board Meeting will be on 12th Sep. 16:00. Hsin-Fang will write the next protocol.

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